Our client, an international nonprofit organization, is seeking a highly organized and proactive Executive Assistant to support a senior executive overseeing global programs. This role involves complex scheduling, travel coordination, meeting preparation, and administrative support in a fast-paced, mission-driven environment. The ideal candidate brings strong organizational skills, sound judgment, and the ability to manage competing priorities while working with internal teams and senior external stakeholders.

Key Responsibilities

• Manage a complex executive calendar, coordinate appointments, and prioritize scheduling to support organizational goals.

• Arrange domestic and international travel, including itineraries, accommodations, and related logistics.

• Coordinate internal and external meetings, preparing agendas, briefing materials, presentations, and follow-up communications.

• Draft and review correspondence, reports, presentations, and other executive materials.

• Liaise with internal departments and external stakeholders, including donors, board members, and organizational partners.

• Support the planning and execution of meetings, events, retreats, and team initiatives, including logistics and budget coordination.

• Maintain organized records, digital filing systems, and databases while processing expenses and tracking administrative budgets.

• Assist with departmental projects, recruitment coordination, onboarding, and other administrative priorities as needed.

Qualifications

• Bachelor’s degree or equivalent work experience or training required; background in business administration, nonprofit management, or a related field preferred.

• Minimum of 3 years of high-level administrative experience, ideally supporting a senior executive in an international or global organization.

• Strong organizational, project management, and multitasking skills, with the ability to work independently and manage competing deadlines.

• Excellent written and verbal communication skills in English; proficiency in another language is a plus.

• Strong computer skills and a proactive approach to improving administrative processes.

• Exceptional interpersonal skills and the ability to communicate professionally with senior executives, board members, donors, and external stakeholders.

• Sound judgment, discretion, and demonstrated ability to handle confidential information.

• Interest or experience in international affairs, human rights, or nonprofit organizations highly preferred.

Compensation & Schedule

This is a hybrid position based in Washington, DC, requiring three days per week onsite and two days remote, subject to executive scheduling needs. Candidates must reside within commuting distance of the DC office. The position offers an hourly rate of $27–$28 per hour.