We are seeking an experienced Executive Assistant to provide high-level administrative and operational support to senior leadership within a dynamic healthcare organization. This role is ideal for a polished professional who thrives in a fast-paced environment, excels at managing competing priorities, and serves as a trusted partner to executive leadership. The successful candidate will demonstrate exceptional organization, discretion, and communication skills while supporting critical business initiatives and daily executive operations.

Key Responsibilities

• Provide comprehensive administrative support to executive leadership, including complex calendar management, meeting coordination, and travel arrangements
• Prepare correspondence, reports, presentations, agendas, meeting materials, and executive communications
• Coordinate executive, leadership, and board meetings, including preparing materials, recording meeting minutes, and tracking follow-up items
• Screen and prioritize communications while serving as a liaison between executives, physicians, department leaders, staff, and external stakeholders
• Maintain confidential records and sensitive information with the highest level of professionalism and discretion
• Support special projects, policy updates, document management, vendor coordination, and other operational initiatives as needed

Qualifications

• Associate’s or Bachelor’s degree in Business Administration, Healthcare Administration, or a related field preferred
• 3–5 years of executive or senior-level administrative support experience, preferably within a healthcare or hospital environment
• Advanced proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook
• Exceptional organizational, communication, and multitasking skills
• Strong attention to detail with the ability to manage confidential information and competing priorities
• Experience preparing executive reports, presentations, and meeting documentation
• Experience supporting C-suite executives or senior healthcare leadership is preferred
• Familiarity with healthcare operations or electronic document management systems is a plus

Compensation & Schedule

• Full-time
• Bronx, NY