Our client, a growing financial services organization, is seeking a personable and proactive Part-Time Office Assistant to support its New York City office. This is a front-facing role supporting a close-knit team and helping ensure the office remains organized, welcoming, and running smoothly.

The ideal candidate is polished, dependable, and naturally takes initiative. This is a great opportunity for someone who enjoys being the go-to person in an office environment and is interested in either a long-term part-time position or the potential to grow with the organization.

Key Responsibilities

• Serve as the first point of contact for guests, clients, vendors, and employees.
• Maintain a clean, organized, and welcoming office environment.
• Manage office supplies, refreshments, and inventory, proactively replenishing items as needed.
• Coordinate with cleaning services and other office vendors.
• Assist with interview scheduling and other light administrative support.
• Help coordinate team lunches, dinners, client meetings, and office events.
• Research and coordinate local restaurants, venues, and services as needed.
• Support printing, deliveries, vendor requests, and general office logistics.
• Identify opportunities to improve day-to-day office operations and take ownership of projects as needs arise.
• Assist with occasional physical office tasks, including lifting and moving supplies up to approximately 25–30 lbs.

Qualifications

• Previous office, administrative, hospitality, reception, or customer service experience preferred.
• Professional, personable, and comfortable in a highly visible, front-facing role.
• Proactive and self-directed, with a willingness to take ownership rather than wait for direction.
• Highly reliable and punctual, with the ability to consistently be onsite by 8:30 AM.
• Strong organizational and communication skills.
• Comfortable coordinating vendors and managing multiple day-to-day priorities.
• Proficiency with Outlook and Microsoft Teams and general comfort learning new technology.
• Familiarity with the Flatiron/Manhattan area is helpful.
• Interest in committing to the role for at least 6–12 months preferred.

Schedule & Compensation

This position is onsite Monday through Thursday from 8:30 AM–5:00 PM, with a 30-minute lunch break and Fridays off. The pay rate is $23–$25/hour. This is an ongoing temporary opportunity with potential for temp-to-perm conversion based on business needs and mutual fit.