Our client, a large healthcare organization, is seeking a highly organized and detail-oriented Administrative Assistant to support its Marketing Director and department. This role will provide high-level administrative support while assisting with marketing projects, presentations, reporting, and departmental operations. The ideal candidate is proactive, technically skilled, and comfortable managing competing priorities in a fast-paced professional environment.

Key Responsibilities

• Provide day-to-day administrative support to the Marketing Director and broader department.
• Draft, edit, and prepare professional correspondence, reports, presentations, and other executive-level materials.
• Create and maintain detailed spreadsheets, budget trackers, marketing data, and departmental reports.
• Develop and format presentations and materials using Microsoft PowerPoint.
• Manage calendar scheduling, meetings, travel arrangements, and related logistics.
• Coordinate departmental projects and follow up on deadlines, action items, and deliverables.
• Handle sensitive and confidential information with professionalism and discretion.
• Provide additional administrative and project support for marketing and cross-functional initiatives as needed.

Qualifications

• Previous administrative experience supporting senior-level executives or department leadership.
• Advanced proficiency with Microsoft Excel, Word, and PowerPoint.
• Strong Excel skills with experience creating and maintaining detailed spreadsheets and trackers.
• Excellent written and verbal communication skills, including the ability to draft polished professional correspondence.
• Strong organizational skills and exceptional attention to detail.
• Ability to manage multiple priorities, meet deadlines, and maintain accuracy in a fast-paced environment.
• Proactive and dependable with the ability to work independently and anticipate needs.
• Previous experience supporting a marketing, communications, or related department is preferred.

Compensation & Schedule

• $26–$28/hour
• Ongoing temporary position with potential for permanent conversion
• Monday–Friday, 9:00 AM–5:00 PM, with potential overtime
• Fully onsite in the Bronx, NY
• Successful completion of a background check and drug screening required