Payroll & Benefits Adminstrator
Full job description
We are hiring a Payroll & Benefits Administrator to be responsible for processing employee payroll cycles and benefit administration working closely under the supervision of the Human Resources Director. Payroll processing includes regular bi-monthly, special and supplemental payrolls, ensuring employees are paid in an accurate and timely manner in compliance with federal, state and local legal and regulatory requirements. Benefit administration includes new hire onboarding, employee enrollments and changes; processes and monthly benefit billings and claim funding notifications.
This position requires specialized subject matter expertise in all areas of payroll and benefit functions, such as: ensuring data integrity, maintaining key documents and employee payroll information, collaborating and providing support to Human Resources Director.
As a Payroll & Benefits Administrator, you will advance our work by performing the following job duties:
Requirements
Miscellaneous
We are hiring a Payroll & Benefits Administrator to be responsible for processing employee payroll cycles and benefit administration working closely under the supervision of the Human Resources Director. Payroll processing includes regular bi-monthly, special and supplemental payrolls, ensuring employees are paid in an accurate and timely manner in compliance with federal, state and local legal and regulatory requirements. Benefit administration includes new hire onboarding, employee enrollments and changes; processes and monthly benefit billings and claim funding notifications.
This position requires specialized subject matter expertise in all areas of payroll and benefit functions, such as: ensuring data integrity, maintaining key documents and employee payroll information, collaborating and providing support to Human Resources Director.
As a Payroll & Benefits Administrator, you will advance our work by performing the following job duties:
- Processing bi-monthly payroll ensuring employees are paid in an accurate and timely manner in compliance with federal, state and local legal and regulatory requirements.
- Maintaining electronic system to ensure system/data integrity for payroll and benefits.
- Providing Benefit Administration support and processing of Employee Navigator to ensure accurate and timely processing of benefit related changes.
- Processing and managing payroll projects working cross-functionally within the department and within the organization to drive process improvements.
- Maintaining accurate general ledger and accounting documentation including processing of monthly accruals, benefit invoices and supporting various audits.
- Act as primary employee resource for payroll and benefits relate inquries
- Compiling, reviewing, reconciliation, auditing, and ensuring appropriate documentation, in partnership with Human Resources, for payroll adjustments, garnishments, benefit deductions, reimbursements, tax records, and other applicable transactions for final calculation of payroll.
- Ensuring payroll system calculations related to all benefits products, unemployment rates and tax limits are properly calculated and maintained in the system.
- Transmitting retirement and HSA contributions, EFTPS tax payments, and garnishments.
- Reviewing, submitting and maintaining federal and state payroll tax reports bi-weekly, quarterly and annually, balance accounts and complete tax payments. Review and balance year-end tax and deduction reports to process and mail W-2’s.
- Ensuring that new hire, status changes and terminations flow properly within the various systems, to ensure data accuracy and consistency.
- Processing monthly invoices for all benefit vendors and maintain tracking spreadsheet to ensure timely and accurate payments. This includes reconciling the invoice, Benefit enrollment and payroll deductions for employees and the organization.
- Processing daily and weekly claim funding notifications related to FSA and Dental benefits, to provide finance with timely and accurate reconciliation data.
- Processing COBRA deposits and supporting documentation and ensures alignment with vendor premium statements.
- Assisting with annual open enrollment process as it relates to system set up, payroll deductions, and audit of employee changes.
- Providing support to internal teams for audits, including fiscal year end audits, 403(b) audits, work comp audits and other audits requiring payroll or benefit data.
- Assist with ad-hoc HR and Finance related projects, as needed.
Requirements
- BA degree
- Minimum of 5 years’ experience in a payroll processing position
- Strong work ethic, team player mentality, self-starter
- Advanced experience in ADP Workforce Now
- Strong interpersonal and customer service skills with attention to detail
Miscellaneous
- Fully in-office role, M-F
- $60-75,000 annual salary + competitive benefits
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