General Administrative Assistant

This is a general job posting for multiple open positions that Clarity Recruiting is currently working on. We work with a range of clients out of varying industries including marketing, advertising, and consulting firms, fashion & luxury goods, digital media, start-ups, and non-profits.

Positions may be temporary (part-time or full-time), temp-to-perm or direct-hire.

Salaries range based on experience and company.

Responsibilities you should be comfortable with:

  • Manage scheduling/calendaring for Partner, Operating Partner and VP’s conference calls, meetings, meals, travel arrangements, and other logistics.
  • Track ongoing executives’ expenses and prepare expense reports
  • Coordinate meetings, including but not limited to, catering, AV equipment, agendas, scheduling materials preparation
  • Manage executives’ professional and personal contact information.
  • Liaise with key external partners of executives, including greeting them for in-person meetings.
  • Maintain professionalism and strict confidentiality with all materials, and exercise discretion.
  • Work cooperatively with the Executive Assistant team, in positive partnership to back up each other smoothly, as required from time to time.
  • Assist in the preparation of basic PowerPoint slide deck presentations.


Skills and Qualifications:

  • Excellent written and verbal communication skills, with strong telephone and email etiquette.
  • Stellar time-management skills and the ability to organize and coordinate multiple projects at once.
  • A large degree of comfort with and interest in technology. Proficiency in Microsoft Office (Word, PPT, Excel), Google Suite, Keynote, Zoom, Airtable, Qualtrics, and other office productivity tools (Photoshop a plus), with an aptitude to learn new software and systems.
  • Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge.
  • Ability to work well under pressure, adapt to the unexpected, prioritize and multi-task in a deadline-driven environment.
  • Proactive approach, with the ability to identify upcoming issues, plan ahead and propose solutions.
  • Prior experience in the investment industry (VC/PE etc.) is strongly preferred.

Apply to this Job

    How It Works


    Meet your dedicated recruiter in person to explore your experience and goals + identify opportunities that fit your skillset and expectations.

    Intro call

    Be prepared to discuss your background, career goals and expectations. If youre a fit for our open roles, well schedule an in-person meeting.

    Meet & match

    Meet your dedicated recruiter in person to explore your experience and goals + identify opportunities that fit your skillset and expectations.

    Interview & place

    Your Recruiter will work closely with you to submit your resume to open roles and work to secure interviews at top companies.

    What our clients are saying about us

    Healthcare Startup
    Anonymous Client
    We have consistently received excellent service and candidates every time we ask. It has been the best experience I have ever had with an agency.
    The LGB&T Community Center
    Ryan McCallister
    Great support and values alignment with Clarity and our organization.
    Simons Foundation
    Anna Beekman
    They are great at what they do! Experts in the field and I trust them.They respond quickly to my emails and send over great candidates. I can always count on them!
    Rebecca James
    Great candidate sourcing, timely responses and making sure that we were satisfied with our chosen candidate. It was a really easy recruitment experience.
    Scarlett Huang
    Working with Clarity has been a really great experience. They really looked for jobs that suit my interest and they’ve been really helpful in the process.
    Lincoln Center for the Performing Arts
    Lucy Gram
    Clarity has been wonderful! They are responsive, positive, and treat job seekers like people rather than skillsets.
    Bain & Co.
    Lucile Clay
    I am always giving Clarity Recruiting contact information out to people. This recruiting company changed my life and I am so happy to be where I am now. I couldn’t have done it without you all!
    Communications Agency
    "Working with Clarity is just easy...they just get it. It's also a two-way relationship. They work to help us find great candidates, and we help them by giving them feedback. Plus, it's fun to work with them!"
    Kathleen Riley
    Clarity provided a great pool of vetted candidates and a super helpful and responsive team!
    Metropolitan Public Strategies
    Jason Heard
    We chose Clarity because they're a local, women owned firm with an excellent reputation!
    Brit + Co.
    Ashton Kamphuis
    Clarity is always extremely easy to get in contact with even with last minute requests.
    Robyn B.
    Clarity has not only placed me in my current role, they have helped me place other candidates in roles across AKQA as our recruitment partner. Occasionally we need last minute temporary placements for our Reception desk, and Matt always brings in the best candidates.
    Tom Martin
    Always have had great experiences, met strong candidates, and have built wonderful partnerships with the Clarity Team!
    Christine Cook
    Clarity is awesome! Definitely the best staffing agency I've ever worked with. Highest quality candidates and best communication.
    Leonie Derrie
    Every candidate that Clarity sends to Landor has been first-rate!

    Find your

    Next Step

    Not sure what you’re looking for? We can still help!
    Submit your resume and we’ll reach out if we have a great match.