We are seeking a detail-oriented Temporary Grants Coordinator to support the financial administration of public and private funding at a nonprofit organization dedicated to serving and advocating for the LGBTQ+ community. This position will work closely with the finance, grants, and program teams to manage grant expenditures, prepare financial reports, support month-end accounting activities, and ensure compliance with funding requirements.

The ideal candidate brings 2–4 years of accounting or grants management experience, strong analytical and organizational skills, and the ability to manage multiple deadlines in a collaborative, mission-driven environment. This is a temporary opportunity requiring an immediate start, with an anticipated assignment ending in June 2027.

Key Responsibilities

• Support the monthly financial close process, including preparing journal entries, supporting schedules, grant release and accrued revenue entries, and general ledger reconciliations.

• Conduct budget-to-actual variance analyses and collaborate with program and grants teams to monitor expenditures and maintain alignment with approved budgets.

• Prepare monthly, quarterly, and annual grant vouchers, reimbursement requests, invoices, and financial reports for public and private funding agencies.

• Gather and organize supporting documentation, including payroll records, vendor receipts, and expenditure reports, to ensure accurate invoicing, reimbursement, and audit readiness.

• Reconcile grant revenue, accounts receivable, and expenditure accounts against general ledger balances, including monitoring outstanding government receivables.

• Maintain financial records and reporting information across government grant management portals and accounting systems.

• Organize and maintain digital grant and contract files, including award agreements, amendments, financial documentation, and correspondence.

• Track grant reporting requirements and proactively communicate upcoming financial and programmatic deadlines to internal stakeholders.

Qualifications

• Bachelor’s degree or equivalent professional experience; a degree in Finance, Accounting, or Nonprofit Management is preferred.

• 2–4 years of relevant accounting or grants management experience, preferably within a nonprofit organization; restricted funds accounting experience is a plus.

• Experience with government grants, contracts, reimbursement processes, or compliance requirements preferred.

• Proficiency in Microsoft Excel and/or Google Sheets, with familiarity with accounting platforms such as Sage Intacct.

• Strong analytical, organizational, and problem-solving skills, with exceptional attention to detail and accuracy.

• Excellent communication and interpersonal skills, with the ability to collaborate across departments and manage competing priorities and deadlines.

• Demonstrated commitment to social justice, equity, and inclusion, with an understanding of issues affecting LGBTQ+, transgender and gender-nonconforming, immigrant, and historically underserved communities.

Compensation & Schedule

• Employment Type: Temporary, approximately 6–7 months, concluding at the end of June 2027.

• Start Date: ASAP.

• Location: Manhattan, New York, NY (West Village).

• Schedule: Monday–Friday, generally 10:00 AM–6:00 PM, 35 hours per week, with flexibility based on organizational needs.

• Work Arrangement: Hybrid, minimum three days onsite per week, including Thursdays.

• Compensation: Not provided in the original description.