General Administrative Assistant

This is a general job posting for multiple open positions that Clarity Recruiting is currently working on. We work with a range of clients out of varying industries including marketing, advertising, and consulting firms, fashion & luxury goods, digital media, start-ups, and non-profits.

Positions may be temporary (part-time or full-time), temp-to-perm or direct-hire.

Salaries range based on experience and company.

Responsibilities you should be comfortable with:

  • Manage scheduling/calendaring for Partner, Operating Partner and VP’s conference calls, meetings, meals, travel arrangements, and other logistics.
  • Track ongoing executives’ expenses and prepare expense reports
  • Coordinate meetings, including but not limited to, catering, AV equipment, agendas, scheduling materials preparation
  • Manage executives’ professional and personal contact information.
  • Liaise with key external partners of executives, including greeting them for in-person meetings.
  • Maintain professionalism and strict confidentiality with all materials, and exercise discretion.
  • Work cooperatively with the Executive Assistant team, in positive partnership to back up each other smoothly, as required from time to time.
  • Assist in the preparation of basic PowerPoint slide deck presentations.

 

Skills and Qualifications:

  • Excellent written and verbal communication skills, with strong telephone and email etiquette.
  • Stellar time-management skills and the ability to organize and coordinate multiple projects at once.
  • A large degree of comfort with and interest in technology. Proficiency in Microsoft Office (Word, PPT, Excel), Google Suite, Keynote, Zoom, Airtable, Qualtrics, and other office productivity tools (Photoshop a plus), with an aptitude to learn new software and systems.
  • Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge.
  • Ability to work well under pressure, adapt to the unexpected, prioritize and multi-task in a deadline-driven environment.
  • Proactive approach, with the ability to identify upcoming issues, plan ahead and propose solutions.
  • Prior experience in the investment industry (VC/PE etc.) is strongly preferred.

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