Temp Workplace Operations Manager

Our client, a health-tech startup, is seeking a skilled temporary Workplace Operations Manager to support their growing team for the next 2-3 months on a part-time basis (30 hours per week). There is potential for this role to extend and even convert to a permanent role for the right candidate.

 

Please note that this position is part-time (30 hours per week) and will be in-office from their NYC location. This position will pay between $25-$30/hour depending on experience.

 

Job Summary:

The Workplace Operations Manager will oversee facility-wide needs ranging from reception coverage to supply replenishment, and culture building activities. Additionally, this individual will be responsible for spearheading and coordinating the search for a new office space and preparing for a possible April move and providing support for an off-site company event in January 2023.

 

Responsibilities, included but not limited to:

Office Management:

  • Serve as the first POC and “face” of the company for all employees, guests, visitors and vendors
  • Maintain a client-ready front office, reception, and workspace areas; coordinate janitorial services and schedule
  • Monitor and maintain the conference room calendar
  • Organize, order and replenish office and pantry supplies (office supplies, paper goods, snacks, etc.) and maintain vendor relations.
  • Collaborate with IT, Talent Acquisition and Executive Assistant Teams to facilitate new hire on-boarding and tech requests
  • Propose and implement new workplace and workflow processes

 

Events/ People & Workplace Experience:

  • Be a culture and brand ambassador for internal and external employees, constituents, and guests
  • Spearhead the planning and coordination of team events including All Hands, Happy Hours and Demos- partnering with the People Ops and Leadership teams to design and host engaging events
  • Provide planning and onsite support as needed for off-site January 2023 company event

 

Office Move:

  • Research, contact, and coordinate with brokers and building management companies to identify and view potential new office spaces
  • Provide status updates to the appropriate players and set/ follow lease and move deadlines
  • Coordinate office-move details if/when new space is selected including but not limited to vendors, movers, new account set up, etc.

 

Must Haves:

  • Prior Office Management experience
  • Prior tech and/or startup experience strongly preferred
  • Excitement to work in a fast-paced, startup environment and don many hats simultaneously
  • Stellar work ethic and drive, no task too small attitude
  • Superior oral and written communication skills
  • Professional deportment
  • Bachelor's preferred
  • Ability to commit in an ongoing capacity
  • Interest in helping to grow and develop workflow and work management processes and procedures

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