Part-Time Office Manager (temporary, ongoing)

Our client, a successful start-up in the fashion retail space, is looking to bring on a Part-time Office Manager to supporting their Office Operations team. This role will require 20-25 hours per week of in-office support ideally on Tuesdays, Wednesdays, +1 additional day per week. The offices are location in Brooklyn, NY. Candidates must be vaccinated against Covid-19 to be considered.


Pay rate: $20/hour


About the Job:

As the Office Manager, you will be the key to operational excellence and problem solving within our four walls, building strong relationships with all employees and external partners. You will serve as a critical people and culture ambassador, responsible for delivering exceptional in-office employee experience and serving as a model for our positive office culture. You will be an integral part of the team, performing various operational and administrative tasks to support business needs. You will have the unique opportunity to help shape the future of how we interact with our physical space. If you are excited about contributing to the continued success of the business and are a positive, outgoing self starter, keep reading.


What You’ll Do

  • Manage the day-to-day operational aspects of the office, including supply levels
    • Order all related F&B, consumables, supplies, cleaning items, misc.
  • Communicate effectively with employees and visitors to ensure a welcoming office environment
  • Uphold rigorous standards of cleanliness and operational excellence, scheduling cleaning and conducting physical inspections of the location
    • Oversee cleaning and security staff (daily walk-throughs, tasks, etc.) and maintain overall support schedule for building staffing
  • Organize and communicate inbound and outbound mail processes, including maintaining mail room processes, receiving deliveries, providing package notifications, coordinating with local carriers / building management, and implementing systems that cater to business needs
  • Assist stakeholders with monthly office events including catered lunches, happy hours, and cultural events
  • Serve as the main point of contact for all employee building needs
  • Enforce protocols pertaining to health and safety plans, building and employee handbook regulations, and office practices for all individuals onsite
  • Request maintenance, and repairs as needed via Jira ticketing system.
  • Manage external guest registration tools in partnership with security staff, coordinating closely with building management and internal stakeholders to deliver a high-touch experience for all visitors


Who You Are:

  • You have 2+ years’ experience in an Office Manager or Administrative Assistant role
  • You communicate effectively with others; you can provide clear, concise information to key stakeholders on various teams.
  • You take initiative, prioritize tasks, and work independently.
  • You demonstrate flexibility, maturity and ability to juggle competing priorities.
  • You maintain a calm, solutions-oriented perspective in the face of competing demands and external pressures.
  • You are motivated by solving problems and starting new projects as by maintaining and optimizing existing processes and workflow.
  • You naturally respect and understand the importance of confidentiality
  • You bring a scrappy approach to problem solving and a can-do attitude
  • You can comfortably lift 15-20 lb. items for mail room and office maintenance purposes
  • You are comfortable with being on-site at our Dumbo, Brooklyn office location Tuesdays, Wednesdays, and Thursdays (and periodically on a Monday or Friday if needed)
  • You are comfortable visiting our Photo Studio Location (lower Manhattan) periodically
  • Bachelor’s Degree Preferred, although not required

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