Facilities + Workplace Coordinator

Our client, a fast-growing leader in website design, is looking for an ongoing temporary Facilities and Workplace Coordinator. The ideal candidate has at least 1 year of experience in a facilities and operations role, strong project management and interpersonal skills, experience forming relationships and leasing negotiations with external vendors, and proficiency with Excel and/or Google Apps.

This role has an ASAP start date and will pay depending on experience.

RESPONSIBILITIES

  • Provide administrative support to the facilities team’s for budget, purchase orders, reviewing and approving invoices, vendor onboarding vendors and contractors, maintaining Certificates of Insurance, vendor service agreements and contracts, and accurate record keeping
  • Project managing the facilities team’s work requests and deliverables using Service Desk in JIRA
  • Coordinating & facilitating feedback touch points and analyze/report on trends
  • Streamline and own procurement and stocking/inventory processes for workspace orders and office supplies
  • Assist with maintaining facilities-related policies and procedures, including drafting and maintaining documentation on the company’s Intranet
  • Maintaining the integrity of master seating chart
  • Working cross-functionally with teams to understand and address hiring plans and space needs
  • Partnering with department leaders through the business on coordinating internal seating moves
  • Work closely with our Facilities Manager and alongside the Specialist to coordinate ongoing maintenance, and maintain key vendor relationships for office services
  • Assist with and support all property management and shared administrative services initiatives, including special projects and events
  •  

QUALIFICATIONS

  • 1+ years in facilities in an operational capacity
  • Experience forming relationships and leading negotiations with external vendors
  • Strong planning and organizational skills; adept problem-solving skills with focus on efficient, quick and consistent execution
  • Advanced proficiency with Excel and/or Google Apps a must
  • Experience with Atlassian’s Service Desk/JIRA ticketing system is a plus
  • Experience with Coupa is a plus
  • Strong interpersonal and communication skills
  • Project management skills

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