Role Overview

A growing office based in Midtown Manhattan is seeking an Executive Assistant / Office Manager to support day-to-day operations and provide high-level administrative support to leadership. This role is ideal for someone who is highly organized, proactive, and comfortable implementing structure and systems within a small, fast-moving office environment. The successful candidate will act as a trusted partner to the executive team, manage office functions, and ensure seamless communication across the business.

Key Responsibilities

• Establish and maintain office workflows, systems, and organizational tools

• Manage phones, emails, and daily correspondence with professionalism and discretion

• Coordinate calendars, appointments, and internal/external meetings

• Handle office administration including bill pay, expenses, vendors, and supplies

• Maintain and update professional materials and online profiles for leadership

• Serve as a point of contact for the office and anticipate operational needs

• Support daily executive and office functions as the organization grows

Qualifications

• Experience as an Executive Assistant, Office Manager, or similar support role

• Highly organized, detail-oriented, and proactive with strong follow-through

• Comfortable working independently and establishing structure in a growing office

• Professional, discreet, and trusted with confidential information

• Bilingual in English and Spanish required

Compensation & Schedule

• Salary: $100,000–$115,000 annually (DOE)

• Schedule: Monday–Friday, 9:00 AM – 5:00 PM

• Onsite role based in Midtown Manhattan

• Small office environment (5–6 employees)

• Competitive benefits package offered