Temp-to-Perm Office Coordinator
Our client, a digital health technology company, is looking for a catch-all Office Coordinator to join their growing team. The ideal candidate will have 2+ years of office coordination and/or receptionist experience, an interest in helping to build company culture and support People Team initiatives, and the nimbleness necessary to work with a growing start-up. This is an in-office position starting on a temp-to-perm basis.
This opportunity will pay $20-$25/hour depending on experience.
The Role
They are seeking an enthusiastic, flexible, and master multitasker to join the New York City office. The Office Coordinator will be reporting to the Chief People Officer, providing support and overseeing the day-to-day operations and procedures within the office. The ideal candidate will be responsible for the following: the reception and cafe/pantry area, be an excellent first impression to all employees and visitors and needs to be very personable, supportive, and engaged. There is also a security mindset that is required. This person will be overseeing all deliveries and suppliers, as well as all of the visitors arriving at the office until another employee takes responsibility for that visitor. Maintaining accurate records and communication skills are essential in a cooperative but self-directed manner.
Responsibilities
Qualifications
This opportunity will pay $20-$25/hour depending on experience.
The Role
They are seeking an enthusiastic, flexible, and master multitasker to join the New York City office. The Office Coordinator will be reporting to the Chief People Officer, providing support and overseeing the day-to-day operations and procedures within the office. The ideal candidate will be responsible for the following: the reception and cafe/pantry area, be an excellent first impression to all employees and visitors and needs to be very personable, supportive, and engaged. There is also a security mindset that is required. This person will be overseeing all deliveries and suppliers, as well as all of the visitors arriving at the office until another employee takes responsibility for that visitor. Maintaining accurate records and communication skills are essential in a cooperative but self-directed manner.
Responsibilities
- Stay informed and cascade information from the office building to the broader team for communications such as fire drill schedules, outages, building events, office closures, and issues.
- Be the main point of contact for all in-office site needs. This includes:
- Adhering to all security training for the building protocols;
- reaching out and following up with property management, carrying out all communications shared by property management to the organization
- Serving as the main contact for the fire warden and emergency protocol contact for all staff
- Submitting all work order tickets and following up with the building to ensure the work is completed; keeping detailed records of issues and current status in the building portal and independently as necessary
- Managing the daily check of visitor log and assistance with guests, ensuring they are greeted and hosted. This includes deliveries; ensuring the vendors are compliant with building regulations, loading dock reservations
- Managing keycard access by collecting information and liaising with the badging office
- Take ownership of maintaining a professional work atmosphere, which includes: ensuring meeting rooms are maintained (clean, organized, supplied, and in working order), stocking the pantry with ensuring the kitchen area is clean, supplied, maintained, and organized, ordering office supplies and ensuring the supply closet is organized and stocked
- Supporting on and off-site activities and meeting logistics which includes: working with various teams/stakeholders who wish to host events ranging from large meetings, client and market-wide events, and team offsites; catering coordination, room, and tech setup
- Responsible for ordering and setting up catered-in meetings
- Support ad hoc scheduling, project, and research requests as requested by the Executive Administrator and People Team
- Excellent judgment and ability to handle confidential and sensitive information
- High level of professionalism and can interact with employees at all levels
- Flexible work hours may be required to work outside normal office hours; depending on activities that occur (meetings, corporate events, etc.)
Qualifications
- 4+ years of office administration and management experience
- Excellent communication skills and ability to collaborate with others (vendors, leaders, service providers, etc.)
- Advanced skills in G Suite (Google office applications), Slack, and Zoom
- Excellent problem-solving, vendor management, and people skills
- Full-time, M-F, located in our NYC office. This is not a remote or hybrid position
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