Associate, Office Services
Our client, a prestigious strategy consulting firm, is hiring an Associate, Office Services in their Atlanta office. This role Supports the Office Services team in providing a safe, efficient and attractive office environment. Provides ongoing support to internal and external clients in the areas of facilities, administration and reception. Monitors office needs and reports/acts on needs and improvement opportunities. Assists supervisor with vendor orders and coding and approval of invoices. Provides backup support to Reception as needed.
Location: Midtown
Employment type: Permanent
Hours: ~10am - 7pm
Perks: inclusive culture, excellent benefits package, welcoming office atmosphere
You'll get to:
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Prepare and maintain public office spaces, kitchen and supply area on a daily basis |
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Ensure spaces are clean and organized |
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Restock and/or re-order inventory as needed |
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Coordinate and assist in setup and cleanup of conference rooms and equipment as required for meetings |
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Monitor working order of copiers and printers |
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Assist with copy and binding projects as requested |
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Process and distribute all incoming mail and packages |
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Provide outgoing shipping support |
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Clean and prepare office/desk space for new hires and assist staff with moves as needed |
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Monitor building needs and respond to installation and maintenance requests |
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Relieve Receptionist on a rotation basis for coverage during lunch or other times as required |
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Coordinate business card orders including sending request forms, processing and placing orders and distributing upon arrival |
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Place orders with multiple vendors and maintain vendor relationships. Vendors may include courier services, janitorial services, plant maintenance, archiving and/or shredding services, repair services or other service providers as required |
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Accounts payable |
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Code invoices for Office Services using the AP Workflow system |
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Serve as point person for Office Services when the Manager is out of the office |
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Serve as mentor for junior Office Services staff members |
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Perform other duties as assigned or required |
We hope you’ll have:
- 2-4 years’ experience working in facilities or office services
- Strong Customer service focus
- Strong organizational skills, problem solving and communication skills
- Proficiency with office management computer programs and business applications
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