LEGAL SECRETARY

Our client, a Securities Litigation law firm in mid-town, NYC is looking for a Legal Secretary to perform a variety of duties to assist the attorneys and paralegals including:

• Assisting the settlement department with settlement preparation and day-to-day affairs
• Processing tax payments through the banks
• Keeping orderly banking and payment records using Excel
• Preparation of initial drafts of correspondence, forms, filings and other documents as requested by and under the supervision of the Firm’s attorneys
• Edit and format complex legal documents (motions, complaints, etc.) using Microsoft Word and Nuance PDF editor
• Establish and maintain attorney schedules and calendars
• Organize and coordinate attorney meetings with various parties (client meetings, hearings, depositions, etc.)
• Coordinate travel arrangements for attorneys
• Prepare attorney expense reports and enter billable time, as needed
• Perform typing, photocopying, and filing duties as requested by attorneys and paralegals
• Answer phones, and greet clients and visitors
• Observe confidentiality with regards to all firm business, and exercise discretion and good judgement in all matters

Requirements

• Strong attention to detail and communication skills (verbal and written)
• Extremely proactive and responsible
• Excellent time management and organizational skills
• Notary Public license is a plus
• Ability to organize and prioritize numerous tasks and complete them under time constraints
• Ability to proofread typed material for contextual, grammatical, typographical or spelling errors
• Strong Microsoft Word skills, including the use of styles, the ability to effectively create tables of contents and/or authorities
• Proficient with Microsoft Outlook and Nuance PDF editor
• Familiarity with Microsoft Excel
• The ability to work with a variety of different personalities/attorneys in a group environment
• Comfortable working with numbers and court documents