Legal Secretary / Legal Assistant

Legal Secretary/Legal Administrative Assistant

Our client, a mid-sized law firm in midtown NYC, is looking to hire a legal secretary to perform complex and specialized secretarial and administrative duties related to the Litigation practice group and other assigned attorneys.

Job Responsibilities:

  • Provide administrative duties such as: preparing check requests, expense reports, opening new matters, redlining letters, memoranda and other legal documents.
  • Prepare, proof and format correspondence, reports, memoranda and other necessary documentation.
  • Create and save documents in iManage.
  • Prepare documents and packages for mail, messenger and FedEx delivery.
  • Assist with client billing and enter attorney time in iTimekeep.
  • Maintain files on a regular basis as required by practice group and attorneys. 
  • Answer telephones and transfer calls.
  • Schedule appointments and make arrangements for meetings, conferences and travel.
  • Provide back-up support to other legal secretaries as needed.
  • Perform other related duties and special projects as assigned.

Specifications:

  • A minimum of (3) years of litigation secretarial experience (Commercial and Media litigation is preferred).
  • Four-year college degree preferred or equivalent experience.
  • Knowledge of State and Federal Court Rules, filings and E-file.
  • Proficient in Microsoft Office Suite, iManage, pdf scanning, and timekeeping software.
  • Experience with styles, generating TOAs/TOCs.
  • Excellent research, proofreading and communication skills, and strong analytical and organizational skills.
  • The ability to prioritize and meet the demands of multiple attorney assignments.

 

 

 

 

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