Project Coordinator

EXECUTIVE ASSISTANT / PROJECT COORDINATOR

Our client, an executive search and leadership advisory firm located in Dallas, Texas is looking for a Project Coordinator to serve as a strategic partner to Consultants. Seeking a candidate with 6+ years of experience within the professional services industry to be involved in all aspects of assignments and projects of the internal team while serving as the first point of contact with clients and candidates. The Project Coordinator will prioritize, adapt, manage, and execute all related processes and communications. Responsibilities include project management, project communication and documentation, relationship building, managing financials, and business development.

Responsibilities:

· Oversee the process for each assignment and keep the process on track

· Schedule all business-related meetings, calls, and interviews

· Manage communication with clients and candidates

· Create, edit, and format all client-facing documents (status memos, job specifications, business development proposals, etc.)

· Maintain excellent relationships with firm members, clients, prospects, and candidates to achieve the highest level of customer service

· Manage the financial aspects of the billing process, including expense report processing, client invoicing, and tracking receivables

· Update and maintain the proprietary database

· Actively identify, develop, and support the Consultant’s business development plan

Requirements:

Bachelor’s Degree preferred.

Strong proficiency in MS Office, Excel, and PowerPoint

  • Proactive problem solver with strong business judgment, detail orientation, and interpersonal skills.
  • Ability to prioritize, organize, multi-task, and make sound decisions in a fast-paced environment.
  • Excellent interpersonal skills, particularly the ability to develop rapport and engage with people at all levels.
  • Skillful communicator who can develop clear messaging and provide quality service.

This role will require candidates to work 3 days in the office and 2 days remotely starting on/about September 2021.

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