EA

A NYC boutique Private Equity firm is seeking a resourceful and confident Executive Assistant to support six senior professionals. Responsibilities include scheduling, calendar management, travel arrangements, expense management, meeting preparation and keeping the team organized!  The office is in Midtown Manhattan and the team will be in the office 5 days per week. An outstanding work ethic, strong organizational skills and a can-do attitude is a must!

 

Responsibilities

  • Provide organizational & administrative support for a 6 person Deal Team - scheduling, calendar management, travel arrangements and expense management.
  • Schedule internal/external meetings and appointments, manage calendar conflicts, coordinate conference calls 
  • Prepare for meetings - from research to logistics
  • Financial admin, such as expense management, invoicing, accounts receivable, accounts payable
  • HR Admin, such as coordination of hiring processes and management of new employee setup
  • Office management, ordering supplies, managing vendor relationships, ensure functioning of office services and equipment
  • Real Estate Planning, including researching new office space, managing existing space configurations, etc.
  • Event planning and coordination, including company events & client events
  • Identify ways to improve office efficiency, streamline processes and/or introduce new tools
  • Effectively manage conflicting priorities. This involves organizing workflow, and teaming with colleagues to accomplish tasks and balance workloads
  • Handle/protect sensitive and highly confidential information

Requirements

  • 3+ years of experience in a fast-paced environment, ideally Financial Services
  • Associates degree 
  • Tech savvy- Microsoft Office, Google Suite, Video Conferencing

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