Administrative and Accounting Specialist
Our client, a luxury goods retailer, is seeking an experienced Office and Accounting Specialist to join their Midtown NYC office.
Qualifications:
- Bachelor's degree preferred
- 1+ year of AR/AP accounting experience
- Some office/administrative experience
- Ability to commute into NYC location
- Experience in retail or wholesale a bonus!
Responsibilities
- Assign vendor numbers and set up vendor card and billing information
- Have all invoices signed-off for approval
- Enter and post all approved vendor invoices
- File copies of all vendor invoices to be paid with back-up, in open file
- Check all purchase invoices submitted by Production Dept
- Enter repair and freight insurance vendor invoices after approval
- File all paid invoices in accounts payable cabinet drawers
- Review vendor monthly statements and follow-up with any discrepancies
- Collect signed customer credit applications, references and AML forms
- Obtain JBT credit ratings/reports for customers
- Assign customer number and enter all customer card information
- Submit customer reference forms to supplied trade references
- Update customer ratings after receiving monthly JBT credit rating report
- Assist with answering incoming telephone calls
- Receive and distribute the daily mail
- Open all bills and receive approval for payment
- Distribute monthly Metro Tickets and Transit Checks
- Answer front office door and receive visitors
- Assist Controller with special projects
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