Managers' Assistant (x12)

Our client, a global management consulting firm, is seeking a fully-remote (WFH) Administrative Assistant to provide support to a small team of Managers with written and verbal correspondence, meeting and calendar management, coordination and arrangement of travel schedules, and expense reporting. 

 

Location: Downtown Dallas (near Dallas Museum of Art)

Employment type: Permanent; bonus- and OT-eligible

Hours: 8-hour workday that will range sometime btw 730am CT and 730pm CT (based on time zones your team could fall into)

Perks: inclusive culture, excellent benefits package, welcoming office atmosphere

WFH package will include a monitor, keyboard, mouse, allowance towards desk + chair + office supplies. 

 

You'll get to:

• Coordinate calendars and schedule meetings (internal and external). Resolve scheduling conflicts as they arise and prioritize issues to ensure an effective time management approach. 

• Proactively anticipate travel necessities and effectively arrange travel including air, hotel, ground transportation, visas, and meal reservations, as business needs and personal preferences dictate (provide travel itinerary)

• Complete time and expense reports in a timely manner

• Receive, screen and/or route incoming telephone calls, mail, publications and correspondence; proactively handle question and information requests

• Organize internal meetings for Managers to include conference room scheduling and ordering/setting up meals

• Attend case team “kick-off” meetings and other meetings during the case if appropriate

• Type and proof correspondence including letters, memos, documents and reports as requested or as circumstances dictate

• Support a variety of internal programs and initiatives as required or assigned including organizing case team events, offsite meetings and other company-sponsored events

• Collaborate with other Administrative Assistants to provide phone coverage, work coverage and general team support

• Reception coverage as needed and assigned

We hope you have:

• Bachelor's degree

• 2+ years' administrative support experience required, preferably at a professional services firm

• Strong organizational skills, meticulous attention to detail and time management skills

• Ability to meet deadlines, prioritize assignments, juggle multiple tasks simultaneously and deal with highly confidential information

• Strong proficiency in Microsoft Windows, Outlook, Word, Excel, and PowerPoint

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