Associate, Office Services

Our client, a prestigious strategy consulting firm, is hiring an Associate, Office Services in their Atlanta office. This role Supports the Office Services team in providing a safe, efficient and attractive office environment. Provides ongoing support to internal and external clients in the areas of facilities, administration and reception.  Monitors office needs and reports/acts on needs and improvement opportunities.  Assists supervisor with vendor orders and coding and approval of invoices.  Provides backup support to Reception as needed.

Location: Midtown

Employment type: Permanent

Hours: ~10am - 7pm

Perks: inclusive culture, excellent benefits package, welcoming office atmosphere

You'll get to:

Prepare and maintain public office spaces, kitchen and supply area on a daily basis

Ensure spaces are clean and organized

Restock and/or re-order inventory as needed

Coordinate and assist in setup and cleanup of conference rooms and equipment as required for meetings

Monitor working order of copiers and printers

Assist with copy and binding projects as requested

Process and distribute all incoming mail and packages

Provide outgoing shipping support

Clean and prepare office/desk space for new hires and assist staff with moves as needed

Monitor building needs and respond to installation and maintenance requests

Relieve Receptionist on a rotation basis for coverage during lunch or other times as required

Coordinate business card orders including sending request forms, processing and placing orders and distributing upon arrival

Place orders with multiple vendors and maintain vendor relationships.  Vendors may include courier services, janitorial services, plant maintenance, archiving and/or shredding services, repair services or other service providers as required

Accounts payable

Code invoices for Office Services using the AP Workflow system

Serve as point person for Office Services when the Manager is out of the office

Serve as mentor for junior Office Services staff members

Perform other duties as assigned or required

We hope you’ll have:

  • 2-4 years’ experience working in facilities or office services
  • Strong Customer service focus
  • Strong organizational skills, problem solving and communication skills
  • Proficiency with office management computer programs and business applications

 

 

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