LEGAL PRACTICE ASSISTANT

JOB TITLE: LEGAL PRACTICE ASSISTANT

 Global law firm is recruiting for a bright, professional, confident and articulate Practice Assistant/Executive Legal Assistant with 5+ years experience to support one of its Practice Chair Partners. Practice Assistant will work closely with the Firm's Business Development Manager.

  This law firm opportunity is a true hi-profile/ gatekeeper position. Strong interpersonal skills are essential to communicate effectively with a diverse group of clients across the globe, attorneys and staff, and to provide information and business/administrative services with courtesy, tact and a high level of professionalism.

Must have the ability to:

  • make appropriate judgment decisions for routine responsibilities
  • Ability to multi-task, work in a fast-paced, ever-changing environment
  • Prioritize and coordinate work and events for the Partner as well as for the Partner’s entire team.

 

Responsibilities include but are not limited to:

  • Provide comprehensive support for senior partner; prioritize and organize essential tasks and streamline operations to the appropriate personnel;
  • Meeting preparation – developing agendas and presentations; scheduling meetings internally and externally for a calendar that is changed/updated daily;
  • Coordinate with BD Manager to prepare and revise new business presentations; ability to structure and present strategic direction;
  • Organize and manage very busy Outlook calendar and extensive contact list;
  • Prepare and supervise extensive billing;
  • Assist with marketing functions such as pitch packets, bios, etc.
  • Coordinate content for weekly Team meetings;
  • Coordinate travel arrangements – transportation and accommodations;
  • Answer busy phones; front office contact with clients;
  • Prepare and submit expense reports;
  • Communicate with clients, personnel and colleagues in a professional manner;
  • Perform administrative functions such as preparing check requests for vendor statements, reconciling Partner's expenses, and other administrative tasks
  •  
  • Requirements
  • Highly organized and detail oriented;
  • Conversant working with numbers, financial statements, projections, RFPs, etc.
  • Strong verbal and written communication skills;
  • Knowledge of Power Point; Exel;
  • This is a full time position with on-call flexibility necessary.

ExperienceA minimum of five (5) or more years of executive assistant or law firm experience required.  MS Office skills.  Bachelor’s degree a plus.  

 

 

 

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