Temporary Project Assistant (1-year Contract)
Our client, a well-known nonprofit, is seeking a Project Assistant to help support their implementation project as they move from ProposalCENTRAL to SmartSimple. The ideal candidate will have at least 1-year of experience in Project Coordination and/or Management, great attention to detail, and an eagerness to gain more experience in the implementation process. This is a 1-year contract role starting ASAP. Please note, this role is in office 4 days a week work remote 1 day a week.
Rate: $55K-$65K DOE
Hours: M-F 9am - 5pm, (1 day option WFH)
POSITION SUMMARY
The Project Assistant is responsible for providing support to the grants system implementation team. This is a fixed-term position, to be completed once the full system has been deployed. This position involves basic platform configuration and rigorous system testing, so attention to detail is critical.
ESSENTIAL FUNCTIONS/RESPONSIBILITIES
Assists with implementation of a new grants management system, including, but not limited to:
- Conduct system testing while supporting staff during user acceptance testing (UAT) periods. Responsibilities include:
- Maintenance of test case scenarios
- System testing after each sprint is configured
- Organization of remediation requests
- Assist in the implementation of basic configuration (creation of fields, transferring copy-edited content into the system, and creation of tool tips, instructions, etc.).
- Document key decisions during team meetings.
- Assist with meeting logistics and scheduling.
- Assist project team with stakeholder training. Responsibilities include:
- Support of remote training workshops
- Assist in the development of training materials and standard operating procedures
- Maintain electronic manuals and training videos
- Assist System Administrator in the configuration of WalkMe solutions.
- Provide customer service support and troubleshooting assistance for internal and external system users.
- Assist with data migration efforts.
MINIMUM QUALIFICATIONS
Education
- Bachelor’s degree
EXPERIENCE:
- Grants management or administrative experience appreciated
- Knowledge of proposalCENTRAL and/or SmartSimple award management system a plus
- Knowledge of WalkMe strongly preferred
- Knowledge of product and software development techniques and agile methodologies a strong bonus
Related Skills & Other Requirements
- Remarkable attention to detail and task follow-through
- Strong written and verbal communication skills
- Excellent problem-solving skills and the ability to proactively anticipate needs
- Superb interpersonal skills — must be able to work well with and adapt to diverse personalities and communications styles
- Ability to complete multiple tasks with competing deadlines and priorities
- Team player with respect for others and ability to work independently
- Interest in new technologies and new media
- Enthusiasm for and the ability to easily adapt to change
- Exceptional Excel and PowerPoint skills
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