Legal Secretary/Legal Administrative Assistant

Our client, a mid-sized law firm in midtown NYC, is looking to hire a legal secretary to perform complex and specialized secretarial and administrative duties related to the Litigation practice group and other assigned attorneys.

Job Responsibilities:

• Provide administrative duties such as: preparing check requests, expense reports, opening new matters, redlining letters, memoranda and other legal documents.
• Prepare, proof and format correspondence, reports, memoranda and other necessary documentation.
• Create and save documents in iManage.
• Prepare documents and packages for mail, messenger and FedEx delivery.
• Assist with client billing and enter attorney time in iTimekeep.
• Maintain files on a regular basis as required by practice group and attorneys. 
• Answer telephones and transfer calls.
• Schedule appointments and make arrangements for meetings, conferences and travel.
• Provide back-up support to other legal secretaries as needed.
• Perform other related duties and special projects as assigned.

Specifications:

• A minimum of (3) years of litigation secretarial experience (Commercial and Media litigation is preferred).
• Four-year college degree preferred or equivalent experience.
• Knowledge of State and Federal Court Rules, filings and E-file.
• Proficient in Microsoft Office Suite, iManage, pdf scanning, and timekeeping software.
• Experience with styles, generating TOAs/TOCs.
• Excellent research, proofreading and communication skills, and strong analytical and organizational skills.
• The ability to prioritize and meet the demands of multiple attorney assignments.