Personal Executive Assistant

Our client, the CEO to a global leading direct access trading firm is seeking a dedicated and proactive Executive Personal Assistant to join his team of assistants. This is a great opportunity to showcase strategic and analytical thinking abilities while juggling the private and professional needs of a very active executive. This is a position for someone who thrives in a fast-paced environment and has exceptional organizational skills.

Responsibilities:

• Manage both personal and professional tasks, which include reservations, appointments, and any household needs
• Coordinate international and domestic travel logistics including flight itineraries, hotel reservations and car services.
• Organize agendas, manage calendar and plan events while prioritizing competing demands
• Wardrobe and style management, personal shopping, procuring, and audit of wardrobe from day to day and special event clothing
•  Perform general admin duties such as; recording meeting minutes, data entry, filing, copying, faxing, mailings, etc.
•  Prioritize and lead multiple projects at a time, keeping diligent track of project timelines and deadlines.
•  Uphold a highly organized and detailed to-do list for both the CEO and business and taking careful note of important dates.
• Maintain diligent communication with the rest of the team and ensure all aspects of the business are on track
• Monitor multiple social media accounts to help grow and expand online presence on existing and emerging social platforms
• Additional Personal / Creative / Executive Assistant duties as needed

Requirements:

• Bachelor's Degree from an accredited university
•  Must be able to provide SAT and/or ACT scores in order to be considered
•  At least 6 months of previous administrative, secretarial or personal assistant experience is required
• Proven ability to be exposed to the most confidential of information and to handle with the utmost integrity and discretion
• Ability to provide clear and concise oral and written communication.
• Confidence in managing several projects simultaneously while working under pressure to meet critical deadlines
• A self-starter who is eager, optimistic, and has a “no task too small” mindset

Location: home office at the W hotel in Hoboken, NJ

Current team: Four assistants currently, looking to hire 4 additional EAs  

Schedule: Full time with flexible 8 hour days