JOB TITLE: LEGAL PRACTICE ASSISTANT

 Global law firm is recruiting for a bright, professional, confident and articulate Practice Assistant/Executive Legal Assistant with 5+ years experience to support one of its Practice Chair Partners. Practice Assistant will work closely with the Firm's Business Development Manager.

  This law firm opportunity is a true hi-profile/ gatekeeper position. Strong interpersonal skills are essential to communicate effectively with a diverse group of clients across the globe, attorneys and staff, and to provide information and business/administrative services with courtesy, tact and a high level of professionalism.

Must have the ability to:

• make appropriate judgment decisions for routine responsibilities
• Ability to multi-task, work in a fast-paced, ever-changing environment
• Prioritize and coordinate work and events for the Partner as well as for the Partner’s entire team.

Responsibilities include but are not limited to:

• Provide comprehensive support for senior partner; prioritize and organize essential tasks and streamline operations to the appropriate personnel;
• Meeting preparation – developing agendas and presentations; scheduling meetings internally and externally for a calendar that is changed/updated daily;
• Coordinate with BD Manager to prepare and revise new business presentations; ability to structure and present strategic direction;
• Organize and manage very busy Outlook calendar and extensive contact list;
• Prepare and supervise extensive billing;
• Assist with marketing functions such as pitch packets, bios, etc.
• Coordinate content for weekly Team meetings;
• Coordinate travel arrangements – transportation and accommodations;
• Answer busy phones; front office contact with clients;
• Prepare and submit expense reports;
• Communicate with clients, personnel and colleagues in a professional manner;
• Perform administrative functions such as preparing check requests for vendor statements, reconciling Partner's expenses, and other administrative tasks
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• Requirements
• Highly organized and detail oriented;
• Conversant working with numbers, financial statements, projections, RFPs, etc.
• Strong verbal and written communication skills;
• Knowledge of Power Point; Exel;
• This is a full time position with on-call flexibility necessary.

Experience: A minimum of five (5) or more years of executive assistant or law firm experience required.  MS Office skills.  Bachelor’s degree a plus.  

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