hello320_5638000_42%3Aee42f95a-0203-4c4e-ab20-6286497074d7goodbyehello320_5638000_42%3A41b9c47e-c359-4365-a86e-849172ce7d2dgoodbye Programming Manager - Clarity Recruiting

Programming Manager

Our client, leading investment bank, events platform, and corporate advisory firm, is seeking a Programming Manager to join their events team.

Our client seeks an enthusiastic events professional looking to make a real impact in the business and social impact world. Are you looking to gain valuable, real-world experience in content development and speaker management through all stages of the event planning lifecycle? Are you a goal-oriented problem solver and hardworking team player who thrives in a fast-paced environment? If you answered yes to the above, we want to meet you!

The successful candidate will join the companies growing and established Events Practice working alongside fun and hardworking colleagues on a robust portfolio of events. The conferences and events that the company produces drive business results and social good for the company and our partners. Their annual portfolio of events includes Social Innovation Summit, Dealmakers Summit, CIO Summit, high-profile private-label conferences, and an additional 80+ portfolio of salons and webinars, fireside chats, breakfasts, dinners, and showcases. Their Events Practice is growing, with plenty of room for opportunity and professional development.

Role and Responsibilities:

Programming & Speakers (50%)
• Research, identify, invite, and liaise with potential speakers for year-round events, and manage the speaker tracking database
•Lead speaker coordination and operations; including collecting presentations, gathering speaker logistic requirements, calendar management, and more
•Coordinate speaker travel and accommodation requirements
•Prepare conference documentation and materials for speakers
•Collaborate with the production and marketing teams to ensure that details and logistics are handled for speakers and public-facing program content
•Lead inbound account management for a select group of speakers; Collaborate and act as a thought partner on their role and participation at events, including general logistics such as confirming registration, coordinating inclusion in VIP activities, understanding their main communication goals in order to strategically place them in the agenda, and post-event wrap-up

Writing, Marketing, and Communications Support (20%)
•Create copy for stakeholder communications, speaker guides, invitations, collateral, PowerPoint presentations, sponsorship materials, event agendas, emails, and website


Data Management, Analysis, Research, and Operations (15%)
•Data tracking, organization, and entry within our various tracking systems, including Excel, Google Sheets, and Salesforce
•Perform data queries, exports, and analysis using various tools and functions including spreadsheets, pivot tables, and other presentation tools
•Support the operational infrastructure of the team through technology tools such as Microsoft suite, email-blast software, online research tools, and more
Event Planning and Execution Support (15%)
•Assist as needed with event preparation and logistics for all aspects of the planning process
•Capture content at various events for post-event communications
•Lead on-site conference execution including speaker logistics support
•Attend select external events of our partner and supporting organizations in order to steward relationships and increase networking opportunities; Communicate on client or prospect calls, in meetings and other outward-facing channels such as Landmark client dinners

The ideal candidate has:
•4-6 years direct experience in executing events and/or conferences, including attendee, speaker, client, and/or partner management
•Bachelor’s degree, ideally in Business, Marketing, Hospitality/Events, or a related discipline, or equivalent relevant experience
•Demonstrated strategic thinking and problem-solving skills which exemplify the ability to identify issues or challenges and find a reasonable solution
•Ability to multi-task, calmly and effectively execute under tight deadlines, and work in a fast-paced environment
•Strong organization skills, exceptional attention to detail, and excellent analytical, verbal, and written communications skills
•Excellent project management skills with demonstrated ability to monitor and manage multiple priorities, and meet timelines on large projects from inception through completion
•Strong interpersonal skills and the ability to quickly develop trusting, productive relationships with clients, speakers, vendors, staff, and all partners
•Comfort with conference calls, video conference calls, and other external-facing communications platforms
•Willingness to “roll up your sleeves” and get into the details as a team player with a “get things done” proactive attitude
•Excellent computer skills are essential (with fluency in MS Word, Excel, PowerPoint, and Outlook); A strong ability in spreadsheet/data management software is a plus
•Willingness to be flexible, work extra hours and travel as needed
•Work “Athlete” mindset – someone who is coachable, innovative, focused and is able to adapt
•General knowledge and communications fluency in the social impact sector
•Interest in learning about and engaging with leaders, speakers, sponsors, and content related to technology and innovation.

They are looking for a key addition to our talented, driven, and fun-loving team with the opportunity for upside and career growth. Our client is a high-energy company where you’ll work with great people and be encouraged to grow professionally, take on new responsibilities, and become an increasingly large contributor.

The office is located in New York City and they work in the Eastern Time Zone; They will consider candidates for a virtual work arrangement or based/near NYC. Candidates must be authorized for employment in the United States.


 

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