hello320_5638000_42%3Aee42f95a-0203-4c4e-ab20-6286497074d7goodbyehello320_5638000_42%3A41b9c47e-c359-4365-a86e-849172ce7d2dgoodbye Programming Manager - Clarity Recruiting

Programming Manager

Our client, leading investment bank, events platform, and corporate advisory firm, is seeking a Programming Manager to join their events team.

Our client seeks an enthusiastic events professional looking to make a real impact in the business and social impact world. Are you looking to gain valuable, real-world experience in content development and speaker management through all stages of the event planning lifecycle? Are you a goal-oriented problem solver and hardworking team player who thrives in a fast-paced environment? If you answered yes to the above, we want to meet you!

The successful candidate will join the companies growing and established Events Practice working alongside fun and hardworking colleagues on a robust portfolio of events. The conferences and events that the company produces drive business results and social good for the company and our partners. Their annual portfolio of events includes Social Innovation Summit, Dealmakers Summit, CIO Summit, high-profile private-label conferences, and an additional 80+ portfolio of salons and webinars, fireside chats, breakfasts, dinners, and showcases. Their Events Practice is growing, with plenty of room for opportunity and professional development.

Role and Responsibilities:

Programming & Speakers (50%)
• Research, identify, invite, and liaise with potential speakers for year-round events, and manage the speaker tracking database
•Lead speaker coordination and operations; including collecting presentations, gathering speaker logistic requirements, calendar management, and more
•Coordinate speaker travel and accommodation requirements
•Prepare conference documentation and materials for speakers
•Collaborate with the production and marketing teams to ensure that details and logistics are handled for speakers and public-facing program content
•Lead inbound account management for a select group of speakers; Collaborate and act as a thought partner on their role and participation at events, including general logistics such as confirming registration, coordinating inclusion in VIP activities, understanding their main communication goals in order to strategically place them in the agenda, and post-event wrap-up

Writing, Marketing, and Communications Support (20%)
•Create copy for stakeholder communications, speaker guides, invitations, collateral, PowerPoint presentations, sponsorship materials, event agendas, emails, and website

Data Management, Analysis, Research, and Operations (15%)
•Data tracking, organization, and entry within our various tracking systems, including Excel, Google Sheets, and Salesforce
•Perform data queries, exports, and analysis using various tools and functions including spreadsheets, pivot tables, and other presentation tools
•Support the operational infrastructure of the team through technology tools such as Microsoft suite, email-blast software, online research tools, and more
Event Planning and Execution Support (15%)
•Assist as needed with event preparation and logistics for all aspects of the planning process
•Capture content at various events for post-event communications
•Lead on-site conference execution including speaker logistics support
•Attend select external events of our partner and supporting organizations in order to steward relationships and increase networking opportunities; Communicate on client or prospect calls, in meetings and other outward-facing channels such as Landmark client dinners

The ideal candidate has:
•4-6 years direct experience in executing events and/or conferences, including attendee, speaker, client, and/or partner management
•Bachelor’s degree, ideally in Business, Marketing, Hospitality/Events, or a related discipline, or equivalent relevant experience
•Demonstrated strategic thinking and problem-solving skills which exemplify the ability to identify issues or challenges and find a reasonable solution
•Ability to multi-task, calmly and effectively execute under tight deadlines, and work in a fast-paced environment
•Strong organization skills, exceptional attention to detail, and excellent analytical, verbal, and written communications skills
•Excellent project management skills with demonstrated ability to monitor and manage multiple priorities, and meet timelines on large projects from inception through completion
•Strong interpersonal skills and the ability to quickly develop trusting, productive relationships with clients, speakers, vendors, staff, and all partners
•Comfort with conference calls, video conference calls, and other external-facing communications platforms
•Willingness to “roll up your sleeves” and get into the details as a team player with a “get things done” proactive attitude
•Excellent computer skills are essential (with fluency in MS Word, Excel, PowerPoint, and Outlook); A strong ability in spreadsheet/data management software is a plus
•Willingness to be flexible, work extra hours and travel as needed
•Work “Athlete” mindset – someone who is coachable, innovative, focused and is able to adapt
•General knowledge and communications fluency in the social impact sector
•Interest in learning about and engaging with leaders, speakers, sponsors, and content related to technology and innovation.

They are looking for a key addition to our talented, driven, and fun-loving team with the opportunity for upside and career growth. Our client is a high-energy company where you’ll work with great people and be encouraged to grow professionally, take on new responsibilities, and become an increasingly large contributor.

The office is located in New York City and they work in the Eastern Time Zone; They will consider candidates for a virtual work arrangement or based/near NYC. Candidates must be authorized for employment in the United States.


Apply to this Job

    How It Works


    Meet your dedicated recruiter in person to explore your experience and goals + identify opportunities that fit your skillset and expectations.

    Intro call

    Be prepared to discuss your background, career goals and expectations. If youre a fit for our open roles, well schedule an in-person meeting.

    Meet & match

    Meet your dedicated recruiter in person to explore your experience and goals + identify opportunities that fit your skillset and expectations.

    Interview & place

    Your Recruiter will work closely with you to submit your resume to open roles and work to secure interviews at top companies.

    What our clients are saying about us

    Healthcare Startup
    Anonymous Client
    We have consistently received excellent service and candidates every time we ask. It has been the best experience I have ever had with an agency.
    The LGB&T Community Center
    Ryan McCallister
    Great support and values alignment with Clarity and our organization.
    Simons Foundation
    Anna Beekman
    They are great at what they do! Experts in the field and I trust them.They respond quickly to my emails and send over great candidates. I can always count on them!
    Rebecca James
    Great candidate sourcing, timely responses and making sure that we were satisfied with our chosen candidate. It was a really easy recruitment experience.
    Scarlett Huang
    Working with Clarity has been a really great experience. They really looked for jobs that suit my interest and they’ve been really helpful in the process.
    Lincoln Center for the Performing Arts
    Lucy Gram
    Clarity has been wonderful! They are responsive, positive, and treat job seekers like people rather than skillsets.
    Bain & Co.
    Lucile Clay
    I am always giving Clarity Recruiting contact information out to people. This recruiting company changed my life and I am so happy to be where I am now. I couldn’t have done it without you all!
    Communications Agency
    "Working with Clarity is just easy...they just get it. It's also a two-way relationship. They work to help us find great candidates, and we help them by giving them feedback. Plus, it's fun to work with them!"
    Kathleen Riley
    Clarity provided a great pool of vetted candidates and a super helpful and responsive team!
    Metropolitan Public Strategies
    Jason Heard
    We chose Clarity because they're a local, women owned firm with an excellent reputation!
    Brit + Co.
    Ashton Kamphuis
    Clarity is always extremely easy to get in contact with even with last minute requests.
    Robyn B.
    Clarity has not only placed me in my current role, they have helped me place other candidates in roles across AKQA as our recruitment partner. Occasionally we need last minute temporary placements for our Reception desk, and Matt always brings in the best candidates.
    Tom Martin
    Always have had great experiences, met strong candidates, and have built wonderful partnerships with the Clarity Team!
    Christine Cook
    Clarity is awesome! Definitely the best staffing agency I've ever worked with. Highest quality candidates and best communication.
    Leonie Derrie
    Every candidate that Clarity sends to Landor has been first-rate!

    Find your

    Next Step

    Not sure what you’re looking for? We can still help!
    Submit your resume and we’ll reach out if we have a great match.