Temp-to-Perm Receptionist/Studio Assistant
Our client, a successful interior design firm, is currently seeking a Temp-to-Perm Receptionist/Studio Assistant to join their team. The ideal candidate for this role is motivated, eager to learn, and has prior experience using the Microsoft 365 suite. This person will be managing the front desk, assisting with other administrative duties, and supporting ad hoc projects from the Business Manager. Please note this role is starting on a part-time basis (~20 hours per week) and will move to full-time hours upon conversion to a salaried position. This position is required to be in-office, 5 days per week.
Compensation: $25-$30/hour, converting to $60k-$70k depending on experience.
Key Duties:
Front of House
General
Finance
Aptitudes:
At our firm we require all staff to demonstrate the following qualities:
Compensation: $25-$30/hour, converting to $60k-$70k depending on experience.
Key Duties:
Front of House
- Greeting visitors into the office, offering and making drinks / general hospitality
- Ensuring all meeting rooms are presentable, and the facilities are appropriate and working
- General tidiness and restocking of office and sample room
- Answering the phone, filtering calls, monitoring the main admin email Admin
- Arranging couriers
- Handling all deliveries and distributing post, including samples
- Purchasing office and sample room supplies, as directed by Business Manager and maintaining accurate records
- Help maintain vendor/consultant contacts list, support the US Sample Management team, and set up trade accounts as requested by the design team
General
- Overseeing the logging in and out our company property including; all company and client keys, laptops, iPads
- General tidiness and appearance of the office including, bathrooms, kitchen and printer room
- Sample management –returning and recycling
- Printing and binding presentations
- Assists Comms Coordinator to set up internal small events i.e. birthdays/leaving and making sure meeting rooms are prepped
- Assist on ad hoc projects
Finance
- Supporting the finance team with categorization of office expenditure updating records
- Monthly Reconciliation – petty cash
Aptitudes:
At our firm we require all staff to demonstrate the following qualities:
- Working together and supporting each other
- Creative thinking
- Being proactive
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