Administrative Project Manager - Special Projects and New Initiatives

Our client, A NYC renowned Philanthropic organization is seeking an Administrative Project Manager to provide administrative support and project coordination support for the Senior Manager and team. This role will be responsible for administrative support and project-based tasks and responsibilities. This role requires an individual with outstanding communication and interpersonal skills, who is agile, discreet and organized with the confidence to ask pertinent questions, grasp concepts quickly, and can think beyond specific tasks.

A key component of this role is drafting, managing and maintaining a detailed day-to-day run of the show for the Senior Manager and team.

This role is full time in NYC office and vaccination is required. This company offers a full benefits package as well as additional perks.


Please find a brief overview of responsibilities and required experience below:


Essential Duties and Responsibilities:

  • Accountable for notes and follow-up from meetings and events, tracking of tasks and action items (utilizing project management software/applications)
  • Maintain processes for organization and collaboration among project stakeholders and provide clear reporting
  • Actively assist with projects as needed, including responding to priorities and resourcing needs
  • Supporting the Senior Manager and project teams in providing day-to-day administrative, reporting, and information and workflow coordination support
  • Draft email correspondence, memos, briefings, presentations and recaps from meetings
  • Maintain data and project updates for internal check-ins and coordination with other internal teams
  • Manage and maintain digital records and files
  • Manage Senior Manager's calendar(s), including scheduling appointments, arranging meetings, and expense reports
  • Coordinate travel arrangements, including flights, ground transportation, hotels, etc.


Required Qualifications:

  • A minimum of 4 years' experience in project management with a focus on time and task management inclusive of tracking deliverables and deadlines via clear timelines or workback plans
  • Bachelor's Degree
  • Exceptional organizational and project management skills, with the ability to juggle multiple priorities simultaneously while maintaining attention to detail
  • Enjoy working and collaborating with others
  • Able to effectively receive and apply feedback
  • Excellent written and verbal skills
  • Experience with discretion and managing confidential information
  • Willingness to work in a fast-paced and dynamic environment
  • An interest in working effectively across various platforms (Google, Microsoft, Click Up, etc.)
  • Experience handling data and operational reports; tech-savviness will be a plus


Please apply below if you are interested in this role.

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