Administrative Assistant, Building Operations

Our client, a private foundation that supports science is looking for an Administrative Assistant to support their Building Operations team. If you enjoy the combination of administrative work as well as overall operations, this is the role for you! Please note, in this role you will be responsible for the functioning of 300,000 square feet of working spaces.

This role is in office 4 days and week and remote 1 day a week. 


  • Work with the Building Operations Coordinator to assist the Director of Facilities & Building Operations with administrative tasks.
  • Perform tasks related to the on/offboarding process of employees and staff/department moves, inclusive of providing seat assignments, sending notifications, and updating floor plans and directory.
  • Create and review announcements for the intranet site. Help with the web content and maintenance of the Building Operations pages.  
  • Prepare and review Concur invoices and expense reports for accuracies to submit for approval and processing.
  • Assist with scheduling meetings, including polling for availability, collecting meeting materials, coordinating internal calendars, and registering external guests.
  • Foster and build positive working relationships with internal and external stakeholders.
  • Perform other duties or tasks as assigned or required.


  • Bachelor’s degree preferred
  • 2–4 years of experience in an administrative capacity
  • Experience in an operations support role preferred
  • Strong administrative and organizational skills with attention to detail and ability to balance workload under strict deadlines and competing priorities


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