Executive Assistant
Personal Executive Assistant
Our client, the CEO to a global leading direct access trading firm is seeking a dedicated and proactive Executive Personal Assistant to join his team of assistants. This is a great opportunity to showcase strategic and analytical thinking abilities while juggling the private and professional needs of a very active executive. This is a position for someone who thrives in a fast-paced environment and has exceptional organizational skills.
Responsibilities:
- Manage both personal and professional tasks, which include reservations, appointments, and any household needs
- Coordinate international and domestic travel logistics including flight itineraries, hotel reservations and car services.
- Organize agendas, manage calendar and plan events while prioritizing competing demands
- Wardrobe and style management, personal shopping, procuring, and audit of wardrobe from day to day and special event clothing
- Perform general admin duties such as; recording meeting minutes, data entry, filing, copying, faxing, mailings, etc.
- Prioritize and lead multiple projects at a time, keeping diligent track of project timelines and deadlines.
- Uphold a highly organized and detailed to-do list for both the CEO and business and taking careful note of important dates.
- Maintain diligent communication with the rest of the team and ensure all aspects of the business are on track
- Monitor multiple social media accounts to help grow and expand online presence on existing and emerging social platforms
- Additional Personal / Creative / Executive Assistant duties as needed
Requirements:
- Bachelor's Degree from an accredited university
- Must be able to provide SAT and/or ACT scores in order to be considered
- At least 6 months of previous administrative, secretarial or personal assistant experience is required
- Proven ability to be exposed to the most confidential of information and to handle with the utmost integrity and discretion
- Ability to provide clear and concise oral and written communication.
- Confidence in managing several projects simultaneously while working under pressure to meet critical deadlines
- A self-starter who is eager, optimistic, and has a “no task too small” mindset
Location: home office at the W hotel in Hoboken, NJ
Current team: Four assistants currently, looking to hire 4 additional EAs
Schedule: Full time with flexible 8 hour days
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